Accounts Payable Coordinator
Description
About Sound:
Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe.
Sound Physicians offers a competitive benefits package inclusive of the items below, and more:
- Medical insurance, Dental insurance, and Vision insurance
- Health care and dependent care flexible spending account
- 401(k) retirement savings plan with a company match
- Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
- Ten company-paid holidays per year
About the Role:
The Accounts Payable Coordinator is responsible for accurate entry and coding of vendor invoices, as well as auditing employee expense reports. This role is further responsible for advising management on vendor problems, or issues with invoices and expense reports.
The Details: Remote, ideally central time zone but can be anywhere.
In this role, you will be responsible for:
- Saving invoices from the respective Accounts Payable email account
- Analyzing invoices to ensure they are appropriately addressed to Sound and that the amounts make sense for the expense types
- Coding invoices based on historical data or reaching out to colleague to request the product or service for direction. Processing invoices based on contracts and company policies and procedures
- Entering and uploading invoices into Intacct and/or Yooz
- Requesting new or changes to vendors
- Corresponding with vendors and responding to inquiries. Maintaining communications and reviewing for revised invoices or outstanding approvals
- Researching and resolving invoice discrepancies, including unpaid balance forwards
- Reconciling outstanding invoices to vendor statements and ensuring that all invoices have been received and processed
- Providing supporting documentation for audits
- Auditing and processing colleague expense reports through ExpenseAnywhere
What we are looking for:
A successful candidate will have a demonstrated track record of a combination of these values, knowledge, and experience:
Values:
- Communication: The ability to speak, write, and listen clearly and consistently
- Relationship Building and Maintenance: The ability to create and nourish healthy, strong relationships, as the face of Sound
- Teamwork: Demonstrates the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization
- Critical Thinking: Demonstrates the ability to be proactive, anticipate needs; ability to make good decisions with incomplete, ambiguous information
- Self-Motivated: Proactively jumps in to start a task or project with limited direction; asks to take on more responsibility and what is next
- Resourceful: Demonstrates proactive willingness to utilize available information and tools to figure things out
Knowledge:
- Minimum: High school or GED equivalency
- Post HS business or accounting courses desirable
Experience:
- 2-3 years purchasing/accounts payable experience, ideally with a large organization that has multiple business locations and operating units
- Proficiency with Microsoft Excel, comfortable with other MS Office Suite applications
- Experience with ExpenseAnywhere desired but not required
- 10-key proficiency
Pay Range:
- $23-$26. Exact pay will be determined based on candidate experience and geographical location.
Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.
This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.