Analyst, Payroll Compliance

Posted Apr 12

Workrise is the network that powers the energy industry. By making it easier, faster, and safer to do business in energy, we are accelerating the pace of growth and innovation, and empowering the industry to do more - both for society and for the planet - than ever before.

Workrise is hiring a Payroll Data and Compliance Analyst to join our team responsible for overseeing payroll compliance. The team participates in and leads conversations and projects related to income and payroll tax rules, benefit in kind taxation, and payroll processing, The role will proactively create and execute payroll tax and benefit audits, work cross collaboratively with other internal teams, and lend assistance in other payroll data projects as needed.

This role will provide due diligence as we roll out new tax jurisdictions and new regulatory requirements are introduced. This role will partner closely with our Payroll Operations, HR Employee Relations, Benefits, Accounting and Legal groups. The ideal candidate for this role is someone with experience working at a large accounting firm or a multinational company supporting risk assurance. The candidate will thrive in a tech savvy environment, and have a drive streamlining processes as the company continues to refine our payroll operations and controls.

What you will do:

  • Ensure compliance on agency reporting requirements
  • Review and audit benefit in kind taxation on a weekly basis for 5 separate companies inline with payroll submission schedules
  • Review and audit payroll taxation on a weekly basis in line with insight from legal and HR teams
  • Oversee payroll compliance related to income and social tax rules
  • Including sick time, PTO, retro pay, FMLA, state specific leave
  • Support the Payroll Processing Teams and provide technical guidance related to various payroll compliance issues. 
  • Due to the dynamic tax law changes, the job requires a strong understanding of the regulatory requirements for payroll and analysis to ensure payroll compliance for Workrise
  • Understand and articulate compliance requirements to our business partners to configure into the payroll systems
  • Assist external advisors and our internal Legal partners on compliance questions and payroll tax issues
  • Research and review payroll tax related correspondence, respond to Zendesk tickets, and submit invoices for payment via Coupa
  • Understand the workings of benefits on the employee and employers side and communicate updates to cross collaborative partners as needed
  • Attend taxation continuing education and professional development conferences and webinars, supplying information to payroll and cross functional teams
  • Perform monthly reconciliations of benefit data to payroll data to vendor invoices
  • Partner with leadership within the organization to understand the cost benefit analysis or refiling amendments for previous years
  • Audit and share findings for onboarding data in regards to I-9, worked in/lived in state taxation, unemployment, monopolistic state Worker’s Compensation, and employee demographic data
  • Perform quarterly Worker’s compensation reporting for monopolistic states, annual reporting for all other states to share with WR in house Safety team

What you should have:

  • 5+ years of experience with relevant global regulatory issues and ability to research and interpret tax codes/regulations
  • Ability to collaborate and effectively communicate with 3rd party providers
  • Sense of urgency to respond to tax inquiries both internal and external
  • A strong sense of organization and prioritization
  • Analytical and problem-solving skills; detail oriented
  • Strong interpersonal skills and influencing ability
  • High integrity and ethics in handling confidential information
  • A high level of independence as demonstrated through clear problem solving skills, effective process evaluation, and delivery of high quality work
  • Ability to function in a fast-paced environment and prioritize multiple projects with competing priorities
  • Collaborate with cross functional business partners on discussions and initiatives
  • Provide insights for improvement, process creation, and decision making
  • Partner with payroll, accounting, etc to coordinate audit activities and other payroll requirements
  • Payroll experience in a high-volume environment
  • Strong understanding of taxation and compliance practices as related to payroll and total rewards
  • Knowledge of payroll and tax compliance
  • Demonstrated effective use of Microsoft Office, G Suite, and Zendesk

Essential Job Functions: 

  • Regular, on-time attendance
  • Ability to travel 5% of the time
  • Ability to communicate effectively
  • Ability to use office equipment such as a computer, copier and telephone
  • Ability to use office computer programs such as e-mail, Google Docs, Microsoft Word, PowerPoint and Excel
  • Occasionally remain in a stationary position, often standing or sitting for prolonged periods

Actual salary for this role will be based on several factors such as: work experience, education, skillset, and achievements, and will be mutually agreed upon.

Salary Range:

$89,000—$100,000 USD

More than a job:

Workrise is uniquely positioned to make an impact on the energy transition, which is arguably the biggest challenge of our generation. Our clients are leading the charge. Through innovation and advancement in technology, we are creating solutions to help the industry do more today and meet the demands of this global challenge tomorrow. This is what we think about every day when we come to work.

We recognize that making an impact matters to you and we believe in providing an environment that fosters your growth. We use data to drive our decisions and improve the experience of the workers and clients we serve. With mutual respect for each other, we continually collaborate to find the best solution.

We support you with:

Talented peers who can help bring out your best & the opportunity to significantly impact the lives of skilled laborers.

For eligible roles:

  • Flexible paid time off for full-time employees
  • Medical, dental, and vision insurance
  • 401(k) with company matching contribution
  • Flexible remote work support where applicable
  • Professional development budget
  • Wellness allowance
  • Vacation stipend
  • Learning opportunities through Udemy
  • Financial planning support
  • Parental leave
  • Opportunity to earn bonus, commission, and/or equity

Workrise is committed to providing an environment where all people feel belonging, mutual respect, and the freedom to be their authentic selves. We welcome applicants of all gender identity and expression, sexual orientation, neurodiversity, educational background, religion, ethnicity, disability, age, veteran status, and citizenship. We’d love to learn what you can add to our team.

Who we are:

What began as a workforce management platform for Oil & Gas has since grown to serve the biggest companies in energy across both workforce and vendor management, absorbing much of the supply chain complexity these energy companies face and making it easier, faster, and safer to get work done. To date, Workrise has raised over $750M in funding from Founders Fund, Andreessen Horowitz, Bedrock Capital, Brookfield, and Baillie Gifford, along with others, and will continue to use these investments for strategic growth. 

We’d love to share more through the interview process and look forward to learning more about your journey.