Executive Assistant

Posted Jul 15

Overview

Founded in 2001, Common Future works to close the racial wealth gap. We are building a future where all people—no matter their race and class—have power, choice, and ownership over the economy. Our current economic system does not work for everyone. Generations of Black and Indigenous communities and other communities of color have been and are currently intentionally locked out of wealth and power. Centuries of policies that systematically favor a select few cause persistent economic inequities that hold us all back.

With a multiracial, women-led co-CEO team we are reimagining leadership, prioritizing sustainability, shared leadership and democratic decision making, and reflecting the communities we serve. We are audacious, expansive, and unapologetic thinkers and doers who bring lived experience to the problems we tackle. Our diverse team of strategists, community organizers, financial activists, and policy enthusiasts provides capital, operational support, and strategic partnership to budding solutions addressing racial and economic injustice. 

Our culture values include centering equity, being the communities we serve, embracing experimentation, reimagining what’s broken, collectively solving problems, and modeling a new way of working. We strive to be an innovator that prioritizes the well-being of our employees. Read more about us on our Medium page.

Reports to Chief of Staff

Position Responsibilities

Common Future is seeking an Executive Assistant (EA) to play a crucial role in supporting our 3 Co-CEOs. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple tasks and priorities simultaneously. The EA will be a vital member of the Office of the CEOs, with the ability to anticipate needs, make independent decisions, and proactively problem solve in ambiguous situations.

Executive Support

  • Manage logistics for external and internal meetings, whether virtual or in person, including scheduling, note-taking for virtual meetings, communicating to key stakeholders, following up on action items, and setting up the appropriate tools and technology.
  • Act as the main point of contact for all technology used across the office of the Co-CEOs such as Google Suite, Slack, Zoom, Notion, Airtable, Loom, Ramp, Lattice, or Mural.
  • Arrange meetings such as (1) scheduling co-CEOs with direct reports and other individuals in the organization; (2) ad hoc internal team/subteam meetings; (3) external meetings with funders or partner organizations; (4) conferences and speaking engagements, (5) other.
  • Coordinate logistics for Co-CEO, board events, all team and exec team retreats to include: booking travel, preparing itineraries, coordinating meals and making reservations, arranging supplies, booking relevant meeting space as needed, coordinating with trip hosts, and completing expense management.
  • Support co-CEOs’ recurring meetings including those in person, such as: (1) Quarterly co-CEO team meetings, (2) Annual all-team in person retreat, (3) Bi-annual executive team meetings, as well as virtual ones: (1) Co-CEO biweekly strategy meetings, (2) Monthly+ Executive team meetings, (3) Monthly fundraising meetings with Revenue team. Meeting timelines/frequency are subject to change depending on organizational need.
  • Support the preparation of meetings and other engagements by generating background information/prep materials, writing draft emails or other communications.
  • Managing the details involved with presenting and speaking, including coordinating with key stakeholders, and supporting the development of materials.
  • Manage calendars effectively, ensuring adequate space and time between meetings.
  • Support department and sub-team leaders with finding contractors for managing the logistics of other team retreats and meetings.

Desired Qualifications

  • High interest and skill in supporting multiple executives; interest in working at an organization with a shared leadership model.
  • Passion for racial justice, economic justice, equity, and the work of Common Future. 
  • Motivated, independent, and self-directed individual ready to support the Co CEOs to improve the functioning of the organization with minimal specific direction.
  • Experience with online and in-person event planning and logistics related to supporting executives.
  • Detail oriented with strong verbal, written, and visual communication skills. 
  • Experience with productivity software and meeting technology such as Zoom, Airtable, and GSuite, a plus.
  • Adept at project management with a keen understanding of timelines, scheduling, and reminders.
  • Strong customer service orientation with the ability to anticipate what is needed and shape the path forward.
  • Excellent interpersonal skills with diplomacy, tact, and discretion.
  • Entrepreneurial style, with an enthusiasm for working in a dynamic, fast-paced environment.

Compensation

This is a full-time, exempt position. The salary range is $70,800 - $86,500 and commensurate with experience.

Our Commitment

As an Equal Opportunity Employer, Common Future does not discriminate against applicants or employees due to their race, ethnicity, religion, sexual orientation, gender, gender identity, age, physical ability, hairstyle, previous incarceration, or length of time spent unemployed. As an organization, we are committed to reflecting the diverse communities we serve.

Studies have shown that women, trans, non-binary folks, and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.

Benefits

Common Future offers a work environment that is committed to the wellbeing and support of our employees. We embrace a human-centered approach to our practices and policies. We offer a competitive benefits package that includes: 

  • 20 days of PTO
  • 18 paid holidays, including a week off in the Spring and Winter*
  • Ongoing 4 day work week, Monday - Thursday, 32-hour workweek, 80% time at 100% pay
  • Remote and flexible work options
  • Fully paid medical, dental, vision for employees. Dependents covered at 75%
  • Access to a flexible spending account (FSA) for medical and dependent expenses
  • Paid long term disability and life insurance
  • 16 week paid parental leave pilot continuing in 2023
  • $500 annual professional development stipend
  • $500 monthly caregiver stipend in 2023
  • Immediately vested 4% 403b retirement plan contribution after 90 days
  • One time $800 home office set up stipend for new employees
  • $150 per month coworking, home office, and cell phone stipend
  • Annual in-person retreat
  • And more! 

* Employees who cannot take the week between Christmas and New Years off due to workflow can opt to take the week of Thanksgiving off instead.