Executive Assistant

Posted Apr 21

Company Description

UNLEASH.ai is the go-to place on HR and breakthrough technologies that shape the future of work. UNLEASH is the essential source of news, analysis and market trends that inspire and empower organizational leaders worldwide. Headquartered in London, UK, with operations across Europe and the United States. 

Our Portfolio of Conferences & Exhibitions includes: 

UNLEASH WORLD (PARIS) – The Most Influential HR Event in the World showcases the next wave of breakthrough technologies and the global innovators shaping the future of work. 

UNLEASH AMERICA (LAS VEGAS) - The International Festival of HR is where the world's HR Leaders come to do business and discover inspirational stories and know-how that change the way organizations think about HR and innovation. 

Ultimately, we provide a platform to share ideas that work, network, and do business. 

OUR MISSION

Be the world’s #1 destination and marketplace for human resources, recruitment and learning leaders globally. 

Job Description

This is a unique opportunity to join UNLEASH as an Executive Assistant to the CEO and be part of our continued growth and expansion. 

The Executive Assistant will be responsible for providing administrative and personal support, managing schedules across multiple time zones, producing agendas and reports, making travel arrangements, handling correspondence, and managing projects. It is an extremely important role as you will be key to enabling our CEO to work in the most effective way and being able to focus on the team and UNLEASH customers.  

KEY RESPONSIBILITIES 

  • Responsible for all diary management activities, including internal and external meetings and appointments across multiple time zones. 
  • Work collaboratively with the Senior Leadership team and internal departments to coordinate meetings and communication to ensure the smooth running of day-to-day tasks and requirements. 
  • Manage emails daily and take appropriate actions on behalf of the CEO. 
  • Respond, monitor, and follow up on internal/external inquiries, directives/deliverables, requests for approval, expenditure, and make recommendations. 
  • Ability to work as part of a team with a flexible approach. 
  • Work closely with the CEO to have a full understanding of what is required on a weekly and daily basis. 
  • Coordinate and manage the day-to-day travel for the CEO, CRO and CFO by working closely with Travel and Facilities. 
  • Ensure the CEO is fully prepared for each meeting, requesting briefings where necessary. 
  • Work closely with leadership teams to ensure meeting agendas are structured and prepared in advance. 
  • Compose and edit correspondence as and when required and help to create visually appealing and impactful presentations and other documents. 
  • Possesses exceptional PowerPoint presentation skills. 
  • Support with meeting administration, e.g., minutes/actions, proofreading and proactively liaising with attendees to update meeting action logs in a timely manner. 
  • Produce a suite of reports to support the CEO.
  • Coordinate, organise and/or lead ad-hoc projects and team gatherings as requested by CEO. 
  • First point of contact for visiting CEO at the Budapest Head Office, providing a VIP service. 
  • Process and track CEO expenses, IT queries or HR requests. 
  • Understand and effectively use the internal reporting systems to help support the CEO. 
  • Work collaboratively with internal and external customers on behalf of the CEO. 
  • Interface with various groups, including the Senior Leadership team, Management, company-wide domestic/international partners, customers, vendors, legal, and other business partners. 
  • Work and support the CEO on all personal matters. 

Qualifications

  • Bachelor’s degree or equivalent higher education is desired. 
  • Experience in a similar role, supporting C-level stakeholders, ideally in an international 
  • business. 
  • Gravitas and excellent people skills, and the proven acumen to handle complex situations and multiple responsibilities. 
  • Excellent written and oral communication skills (English). 
  • Ability to work with remote teams and build strong connections in an online environment. 
  • Demonstrated ability to work in a highly pressured environment and manage upward. 
  • Demonstrated experience in dealing with highly confidential information. 
  • Evidence of balancing long-term projects with the urgency of immediate demands. 
  • The demonstrable skills to collaborate with and achieve actionable results through others, the ability to build strong and sustainable relationships and the capability to interact within all levels of the organisation. 
  • Strong presentation skills and the ability to convey complex messages succinctly and 
  • convincingly. 
  • Experience in gathering and analysing data, identifying themes and distilling information, 
  • writing briefings and making appropriate recommendations. 

Additional Information

What we offer in return:

👩‍⚕️ Private Medical Insurance with Vitality

⚰ Life Assurance Scheme (x4 Salary)

🏖 Unlimited Holidays

🧸 Up to 3 volunteer days annually to help give back to society whilst working on issues you feel passionate about

💻 Modern and friendly co-working environment in Budapest with a fun and ambitious team for those days when you may want to work from an office

🤸🏽‍♂️ Work from anywhere in Hungary flexibly        

📢 Access to the greatest Influencers and Pioneers in the World

🎫 2 annual tickets to the greatest HR Shows on Earth (Las Vegas and Paris!)

🤕 Paid Sick Leave

💜 Compassionate Leave — up to 10 days' time off if you lose a loved one

🤰🏾 6 Months Enhanced Maternity Pay 

📨 Employee Referral Scheme

⭐ Long Service Award

🧐 A great opportunity to gain relevant experience and inspiring challenges in an international environment

🕵️‍️ Hiring Process

  1. 📞 Initial screening (30 minutes)
  2. 💡 Capabilities/Competency Based Interview (45 minutes)
  3. 🎨 Task Based Interview Assessment (1 Hour)

📌 Research shows that some people are less likely to apply for a role unless they are 100% qualified. Your experience, skills and passion will set you apart so tell us about your achievements, irrespective of whether they are personal or work-related, tell us about your journey, and about what you learnt. So, if this role excites you, don't let our role description hold you back, get applying!

Diversity, Equity, Inclusion and Belonging

At Unleash, we're committed to cultivating an environment that promotes diversity, equity, inclusion and belonging. We are a global community, and we believe our unique qualities should be celebrated as they are critical to our innovation. It's essential to us that you bring your authentic self to work every single day, no matter your age, ethnicity, religion, citizenship, gender identity, sexual orientation, disability status, caring responsibilities, neurodiversity, or otherwise. Inclusion isn't just an initiative at Unleash.