Global HR Compliance Manager

Posted Feb 24

About Phaidra

Phaidra is building the future of industrial automation.

The world today is filled with static, monolithic infrastructure. Factories, power plants, buildings, etc. operate the same they've operated for decades — because the controls programming is hard-coded. Thousands of lines of rules and heuristics that define how the machines interact with each other. The result of all this hard-coding is that facilities are frozen in time, unable to adapt to their environment while their performance slowly degrades.

Phaidra creates AI-powered control systems for the industrial sector, enabling industrial facilities to automatically learn and improve over time. Specifically:

We use reinforcement learning algorithms to provide this intelligence, converting raw sensor data into high-value actions and decisions.
We focus on industrial applications, which tend to be well-sensorized with measurable KPIs — perfect for reinforcement learning.
We enable domain experts (our users) to configure the AI control systems (i.e. agents) without writing code. They define what they want their AI agents to do, and we do it for them.

Our team has a track record of applying AI to some of the toughest problems. From achieving superhuman performance with DeepMind's AlphaGo, to reducing the energy required to cool Google's Data Centers by 40%, we deeply understand AI and how to apply it in production for massive impact.

Phaidra is based in the USA but 100% remote; we do not have a physical office. We hire employees internationally with the help of our partner, OysterHR. Our team is currently located throughout the USA, Canada, UK, Norway, Italy, Spain, Portugal, and India.

**Please only apply to one opening. If you are a better fit for another opening, our team will move your application. Candidates who apply to multiple openings will not be considered.**

Who You Are

We are seeking a highly skilled and experienced Global HR Compliance Manager to lead Phaidra’s compliance efforts across various domestic and international jurisdictions. This is both a strategic and tactical role that involves developing and implementing global HR compliance strategies, ensuring adherence to applicable laws and regulations, and mitigating compliance risks. The ideal candidate will possess a deep understanding of US and international employment laws, exceptional leadership abilities, and a proactive approach to managing compliance in a complex global environment.

**We are seeking a team member located within one of the following areas: USA/Canada/UK

Responsibilities

Develop and implement global HR strategies and compliance requirements that contribute to Phaidra’s success by driving efficient, compliant, streamlined, and productive processes and tools that advance Phaidra’s mission and strategic objectives.
Align HR operational and support services to be compliant, anticipating and exceeding the needs of the departments.
Serve as people operations liaison with legal, finance, and operations departments for US and international HR issues. Provide guidance to departments on employment-related matters.
Investigate complaints or concerns related to employment practices.
Conduct regular audits and assessments to monitor compliance with global HR policies and procedures.
Collaborate with people operations and legal teams to resolve compliance issues and implement corrective actions.
Build strong relationships with key stakeholders to facilitate the timely integration of employment compliance requirements into their processes.
Lead global HR due diligence (terms and conditions of employment, infrastructure and documentation) and manage the maintenance of international employee handbooks.
Preparation and submittal of annual required governmental reporting, such as EEO-1, California pay data reporting, UK gender pay gap reporting and other related compliance reporting.
Participate in compensation review processes and collaborate to prepare compensation workbooks and analysis of compensation data.
Draft and revise employee handbook policies to reflect employment law updates, ensuring alignment with external regulations and internal requirements.
Manage HR compliance reviews and audits, including gathering, reviewing and analyzing internal records.
Work with employers of record and direct international location leaders to ensure compliance with local employment law regulations. Find opportunities to create consistency across jurisdictions when legally permissible.
Engage in strategic long-term planning by developing goals for the HR compliance function recommending procedural improvements in compliance practices.
Develop and deliver programs to ensure that employees and management are trained on and informed about compliance requirements.

Onboarding

In your first 30 days…

You will be immersed in an onboarding program that introduces you to Phaidra and our product.
You will spend time in Operations and People Ops, learning how the departments operate, interact, and approach problems.
You will be introduced to the internal stakeholders you will need to know in order to be successful in your role.
You will review the current compliance landscape at Phaidra and begin to strategize improvements.
You will reflect Phaidra’s values in meetings and communications.

In your first 60 days…

You will identify any gaps in People Ops documentation and fill them.
You will build roadmaps on how to improve handbooks and trainings.
You will draft an auditing process and plan.
You will be introduced to our employers of record contacts and understand their structure and processes.

In your first 90 days…

You will create internal processes for handling investigations in multiple jurisdictions.
You will determine how to track all of Phaidra’s compliance requirements and start to execute your strategy.
You will determine how to stay current on legal changes across Phaidra’s employment locations.
You will meet external legal and finance partners.

Key Qualifications

8-10+ years of related HR Operations experience.
Bachelor's degree in Human Resources, Business, Law, or a related field. Advanced degree or professional certifications (e.g., Certified Employment Law Specialist) are a plus.
Direct experience supporting HR compliance on a global scale.
In-depth knowledge of human resources principles and practices, including US and international employment laws and regulations. Law firm experience a plus.
Experience with drafting and reviewing employee handbooks and HR compliance policies.
Experience in conducting investigations and resolving compliance issues.
Experience with managing direct employees and EOR employees.
Must have in-depth analytical and problem-solving skills.
Excellent verbal and written communication and interpersonal skills.
High level of attention to detail and accuracy.
Ability to work independently and collaboratively in a team environment.
Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively with minimal supervision while meeting deadlines.
Ability to communicate effectively and courteously with all stakeholders, employees, management, and attorneys to ensure a seamless response to new compliance obligations.
Ability to use discretion and exercise independent and sound judgment.
Ability to handle sensitive matters and maintain confidentiality.
Proficient in using Rippling, Google Workspace, MacOS.
Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Bonus

Proficient in using Notion.
Experience in a fully distributed, remote company.
Experience in a startup environment, scaling from <100 employees to 500+ employees.

Base Salary

US Residents: $118,400-$213,600/year
Canada Residents: CA$144,800-CA$217,200/year
UK Residents: £98,400-£147,600/year

This position will also include equity. These are best faith estimates of the base salary range for this position. Multiple factors such as experience, education, level, and location are taken into account when determining compensation.

General Interview Process

All of our interviews are held via Google Meet, and an active camera connection is required.

Initial screening interview with People Operations team member (30 minutes): The purpose of this interview is to meet you, learn more about your background, and discuss what you are looking for in a new position.
Interview with Operations team member (30 minutes): The purpose of this interview is to meet another member of the Ops team and do a deeper dive into your experiences working with global companies and fully distributed teams.
Interview with Hiring Manager (60 minutes): The purpose of this interview is for you to get to know the manager for the role. This chat will mainly focus on your previous experience and career goals. You can expect to talk about projects that you have worked on in the past, how you think through problems, and ask any questions about the team & role.
Interview with Legal team member (30 minutes): This interview focuses on your background handling legal issues and approach to compliance-related manners.
Culture fit interview with Co-Founders (30 minutes): This interview focuses on alignment with Phaidra’s values.

Benefits & Perks

Fast-paced and team-oriented environment where you will be instrumental in the direction of the company.
Phaidra is a 100% remote company with a digital nomad policy.
Competitive compensation & equity.
Outsized responsibilities & professional development.
Training is foundational; functional, customer immersion, and development training.
Medical, dental, and vision insurance (exact benefits vary by region).
Unlimited paid time off, with a minimum of 20 days off per year requirement.
Paid parental leave (exact benefits vary by region).
Home office setup allowance and company MacBook.
Monthly remote work stipend.

On being Remote

We are thoughtful about remote collaboration. We look to the pioneers - like Gitlab - for inspiration and best practices to create a stellar remote work environment. We have a documentation-first culture and actively practice asynchronous communication in everything we do. Our team stays connected through tools like Slack and video chat. Most teams meet daily, and we have dedicated all-hands meetings bi-weekly to build strong relationships. We hold virtual team building events once per month - and even hold virtual socials to watch rocket launches! We have a yearly in-person, all-company summit in locations like Seattle, Athens, Goa, and Barcelona.

Equal Opportunity Employment

Phaidra is an Equal Opportunity Employer; employment with Phaidra is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. We welcome diversity and strive to maintain an inclusive environment for all employees. If you need assistance with completing the application process, please contact us at hiring@phaidra.ai.

E-Verify Notice

Phaidra participates in E-Verify, an employment authorization database provided through the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA). As required by law, we will provide the SSA and, if necessary, the DHS, with information from each new employee’s Form I-9 to confirm work authorization for those residing in the United States.

Additional information about E-Verify can be found here.

#LI-Remote

WE DO NOT ACCEPT APPLICATIONS FROM RECRUITERS.