HR Coordinator

Posted Jun 24

Incsub has been pioneering, developing, and supporting world-leading WordPress projects since 2005.

We are behind the WordPress projects WPMU DEV, CampusPress, and Edublogs. Incsub stands for ‘Incorporated Subversion,’ which we build into everything we make.

We are an established and leading commercial WordPress company with products used on tens of millions of websites. And we are still growing.

We pride ourselves on fostering a supportive and dynamic work environment, prioritizing the growth and well-being of our team members.

We are seeking a detail-oriented and organized HR Coordinator to join our Human Resources department. The HR Coordinator will support the HR team with various administrative tasks, maintain employee records, and address employee inquiries.

This full-time position offers exposure to diverse duties within the business, requiring 40 hours per week with the flexibility to choose your own schedule.

Responsibilities

  • Maintain Employee Records: Ensure accuracy and completeness of HR records, including employee databases, personnel files, and other employee-related documents.
  • Handle Inquiries: Address employee questions and provide information on HR policies, procedures, and benefits.
  • Onboarding: Assist with the onboarding process for new hires, including preparing paperwork and coordinating orientation sessions.
  • Payroll Management: Oversee monthly payroll estimates, actuals, bonus payments, and budget reimbursements.
  • Time Off Management: Process time off and manual time adjustment requests, ensuring accurate record-keeping.
  • Performance Management: Assist in the administration and tracking of employee performance management processes, facilitating employee performance reviews.
  • Reporting: Prepare reports and presentations on HR metrics such as time and activity, budget requests and expenditures, turnover rates, and recruitment statistics.
  • Project Coordination: Assist the HR Manager with various HR projects and initiatives.
  • Compliance: Ensure adherence to company policies and procedures.
  • System Access Audits: Conduct regular audits of system access to ensure compliance with security protocols and protect sensitive information.
  • Process Documentation: Record and document HR processes in detail, ensuring accuracy and consistency in the Human Resources department’s procedures.
  • General Support: Provide administrative support to the HR Department, including offboarding processes, maintaining account subscriptions, and other tasks as needed.

Qualifications

  • Proven experience as an HR Coordinator or in a similar role is preferred.
  • Knowledge of HR functions and best practices.
  • Strong organizational and time management skills.
  • Great attention to detail.
  • Ability to handle stressful situations.
  • Exceptional ability to multitask.
  • Excellent verbal and written communication skills.
  • Must have a good understanding of Google Sheets and spreadsheets and proficiency in using Google Docs
  • Experience using the Hubstaff time tracking system and Trello project management tool would be an asset
  • Ability to maintain strict confidentiality regarding personnel information.
SKILL-SET

HR, Administration, Multitasking, Management, Google Sheets, English language, Communication

Job benefits

We are committed to developing skills and rewarding our staff. We offer:

  • Flexibility
  • Very attractive working conditions for the right candidate
  • 28 days paid leave per annum (up to 35 days)
  • Opportunities for paid travel to attend WordCamps and other industry conferences
  • Long service leave (3 months off paid) after you’ve been with us for a while
  • Up to 2 months’ salary bonus based on company growth targets
  • Technology budgets every three years; the longer you serve, the higher you deserve
  • General expenses budget yearly; the longer you work, the more you get

Our company values are that family and friends come first, and we always look to promote internally!

What should I do now?

If you would like to be a part of our family and feel that your values match ours, please apply by clicking the button below. Upload your CV, and we will be in touch.

HIRING PROCESS

Our hiring process includes an interview with our management team.

Good luck!