Legal Operations Specialist
We all have important information we need to manage, and protecting it should be easy. Over 100,000 businesses and millions of people log in to 1Password to unlock smart, simple access to everything they care about. Our vision is to create a safer, simpler digital future for everyone, and our culture values simplicity, honesty and a human-centric approach to solving problems. Come help us unlock peace of mind so everyone can stay safer online.
1Password is looking to hire a Legal Operations Specialist to join our growing Legal team! Reporting to the Manager, Senior Legal Operations you will play an important role in supporting the overall efficiency and effectiveness of our Legal department. You will work closely with our legal team and cross-functional teams to streamline operations, manage resources and projects, and maintain compliance.
The ideal candidate has experience in data management, contract management, project management, reporting and building automations within the various tools used by the team, and is interested in exploring AI solutions to enhance our legal processes.
This is a great opportunity to join a leading technology company that is growing quickly and scaling wisely. We’re looking for an enthusiastic individual, team-player and quick thinker who will care deeply about the employee experience and is able to enjoy and contribute to fostering a positive work culture.
This is a remote opportunity within Canada and the US.
What we're looking for:
- Minimum of 3 years of experience in legal operations or equivalent paralegal experience, with background in-house at SaaS or other technology company preferred
- Minimum of 1 year of project management experience and proven organizational and time management abilities
- Intellectually curious and embraces technology to enable and automate business processes
- Demonstrated ability to thrive in a fast-paced, rapidly scaling environment
- Strong background in managing data, reporting, document management and tracking tools.
- Experience developing forms, processes, and policies
- Proficient in Microsoft Office, Google suite, DocuSign, Adobe
- Skilled problem solver with the ability to create and communicate solutions.
- Strong interpersonal skills and professionalism
- Excellent verbal and written communication
- Strong attention to detail, commitment to data accuracy, and proven ability to work with sensitive and confidential information
- Demonstrated ability to build collaborative relationships with peers, business leaders, internal stakeholders, and vendors
What you can expect:
- To collaborate with the Manager, Senior Legal Operations, assist with identifying and implementing organizational and operational process improvement, workflows, and automation opportunities to meet the growth trends and operating needs of the legal organization
- Assist in identifying and implementing legal department tools to streamline new or existing practices, as well as helping design, rollout, and provide training for new systems
- Assist in management and administration of all legal and compliance systems to maintain data integrity and support stakeholders
- Assist the Manager, Senior Legal Operations in preparing, monitoring, and tracking legal department metrics, including key data points aligned to the legal department’s goals and objectives and other performance metrics
- Handle incoming internal legal request routing, including developing and implementing new processes to do so effectively
- Provide support for, and maintain, the legal document management and contract management systems
- Investigate denied party screening matches that arise from our screening solution, adjudicate accordingly, and communicate findings to internal stakeholders.
- Help enforce processes and policies to manage outside counsel usage and spend, workflow and metrics, and overall e-billing operations requirements
- Assist in updating and maintaining repository for templates, playbooks, policies, and process documentation
- Support and handle a variety of ad hoc projects within the team as they arise
- Collaborate with cross-functional teams to enable and support the business and ensure compliance while maintaining focus on overall legal and business strategy
Bonus points for:
- Experience with Contract Lifecycle Management (CLM), e-billing (outside counsel billing), procurement, and denied party screening software
USA-based roles only: The Annual base salary for this role is between $94,000 USD and $127,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.
Canada-based roles only: The Annual base salary for this role is between $87,000 CAD and $117,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.
At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.
What we offer:
We believe in working hard, and resting hard. We’re always looking for new ways to support our team members, but here’s a glance at what we currently offer:
Health and wellbeing
> 👶 Maternity and parental leave top up programs
> 👟 Wellness spending account
> 🏝 Generous PTO policy
> 💖 Company-wide wellness days off scheduled throughout the year
> 🧠 Wellness Coach membership
> 🩺 Comprehensive health coverage
Growth and future
> 📈 Employee stock option program for all full time employees
> 💸 Retirement matching program
> 💡 Training budget, 1Password University access, and learning sessions
> 🔑 Free 1Password account (and friends and family discount!)
Flexibility and community
> 🤝 Paid volunteer days
> 🌎 Employee-led DEI&B programs and ERGs
> 🏠 Fully remote environment
> 🏆 Peer-to-peer recognition through Bonusly
You belong here.
1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.
Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at nextbit@agilebits.com and we’ll work to meet your needs.
Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this your Talent Partner would be happy to address them with you.
Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law.
Candidate Privacy Notice
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Candidates may also optionally choose to self-identify their race/ethnicity, gender identity, sexual orientation, age, and disability. These answers will help us evaluate our diversity and belonging efforts. You do not have to answer these questions—your answers will not be linked to your name or job application, will not be visible to the hiring manager reviewing your application, and will in no way affect your job application. If you have any questions about the collection or use of this information, please contact [dpo@1password.com].
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