Paralegal- Proposals and Contracts Team
W2 or 1099 Position!
The Paralegal will support the Proposals and Contracts team by managing legal and contractual documentation, assisting with the preparation of proposals, and ensuring compliance with legal standards and company policies. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments.
Primary Responsibilities
- Draft, review, and revise various types of contracts, including non-disclosure agreements, service agreements, and vendor contracts.
- Assist in the negotiation of contract terms and conditions with clients, vendors, and partners.
- Maintain a comprehensive contract management system to track contract statuses, renewals, and expirations.
- Assist in the preparation and review of proposal documents, ensuring compliance with RFP requirements and company standards.
- Coordinate with internal departments to gather necessary information for proposals.
- Maintain proposal templates and ensure consistency across documents.
- Conduct legal research on relevant laws and regulations affecting contracts and proposals.
- Ensure all contracts and proposals comply with applicable laws and regulations.
- Stay updated on industry trends and changes in legal requirements.
- Organize and maintain physical and electronic files of all legal and contractual documents.
- Prepare and maintain accurate records, reports, and documentation.
- Liaise with internal departments, such as Legal, Sales, Finance, and Operations, to ensure alignment and compliance in contract and proposal processes.
- Communicate effectively with external clients and vendors to address contractual issues and concerns.
Education/Work Experience
- Associate's degree or paralegal certification required; Bachelor's degree in Paralegal Studies or related field preferred.
- Minimum of 2 years of experience as a paralegal, preferably with a focus on contracts and proposals.
- Previous experience in the Life Sciences/MedTech Industry, preferred.
- Previous experience with Clinical Trial contracts and proposals, highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Behaviors
- Customer Focus, Strong Written and Verbal Skills, Action-Oriented, Approachability, Building Effective Teams, Business Acumen, Career Ambition, Composure, Courage (Managerial), Decision Quality, Informing, Integrity & Trust, Interpersonal Savvy, Planning, Multi-Tasking, Flexible / Adaptable and Analytical
Requirements
- Strong understanding of contract law and legal terminology.
- Self-starter with the ability to work independently and in teams and to collaborate effectively to achieve common goals.
- Highly organized, managing multiple priorities with efficiency, effectiveness, and attention to detail.
- Flexible and adaptable, thriving in a fast-paced and evolving work environment.
- Strong communication skills, both written and verbal.
- Must be willing to travel, up to 25%.
Supervisory Responsiblities
- This position does not have supervisory responsibilities.
Work Environment/Physical Demands
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.