Senior Executive Assistant

Posted Aug 22

At DNSFilter we are making workplaces more secure through protective DNS and advanced content filtering—and we need your help! We’ve come a long way over the past few years. In 2021 we had a successful $30 million Series A funding round, in 2022 we became the fastest DNS security tool on the planet and acquired the privacy-focused VPN Guardian, and in 2023 we extended our Series A by $15M and added more global points of presence to our anycast network! 

As we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it's clear there's a missing piece. That's where you come in!

We are looking for a Senior Executive Assistant to support our Co-Founder and CEO as well as our Executive Team. While this role will report to the Chief of Staff, we’re looking for someone who excels in a matrix-style environment who consistently takes initiative, can operate with minimal supervision, and supports the CEO.

This is a full-time position and is open to candidates in the United States and Canada, with a very strong preference for candidates in the DC, Myrtle Beach, or Miami areas.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe diversity of experience and skills, including transferable skills, combined with passion is a key to innovation and excellence; therefore we encourage people from all backgrounds to apply to our positions!

Requirements:

  • A minimum of 8+ years of experience as an Executive Assistant providing support to a CEO/Founder/President in a SaaS tech environment
  • Availability and ability to travel to support the CEO and/or Executive Team as needed, taking the initiative to be available and manage in person for meetings and events
  • Advanced experience with Google Workspace 
  • Extensive experience with complex calendar management
  • Can work in a mostly EST environment and available for urgent needs outside of normal office hours
  • Demonstrated ability to independently identify and resolve issues with a solution-oriented mindset
  • Successful experience scheduling and coordinating projects involving multiple groups and stakeholders
  • Highly organized with the ability to manage multiple tasks effectively
  • A very high degree of initiative
  • Impeccable communication skills with an amiable and determined personality
  • Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward
  • An exceptional gatekeeper; experience having access to private and professional confidential information and demonstrated ability to exercise discretion 
  • Must be eligible to work in the US without sponsorship from an employer now and/or in the future
  • Prior experience working for 100% remote, global organization with the ability to attend and flawlessly execute in-person events (i.e. Board meetings, executive offsites, etc.)

In this role You Will:

  • Anticipate the needs of the CEO, providing administrative and operational support to ensure efficiency and effectiveness
  • Develop and foster positive relationships with internal and external stakeholders on behalf of the CEO gaining the ability to anticipate the needs of the CEO and Executive Team
  • Provide support to the Executive Team as part of secondary responsibilities
  • Independently identify and resolve issues, ensuring tasks are completed efficiently
  • Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles
  • Assist in planning and the coordination of personal activities for the CEO
  • Proactively manage and maintain the CEO’s schedule, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
  • Coordinate Board Meetings and communicate updates to the board
  • Create and distribute meeting minutes as needed
  • Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
  • Conduct research, and collect and analyze data to prepare reports and documents
  • Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
  • Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other critical documents using DNSFilter’s preferred tools: Mac OS, Google workspace, and Slack
  • Plan, setup, completely prepare, execute, attend, and manage both virtual and in-person events and meetings, such as but not limited to leadership retreats, company events, and board meetings
  • Seek opportunities to streamline processes and enhance efficiency in supporting the CEO and Executive Team
  • Gather and submit invoices and expense reports
  • Coordinate and work with the People Team on projects including but not limited to managing employee swag/gifts
  • Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
  • Travel as needed with the CEO and/or Executive Team, likely 4-8 times per year

U.S. hiring salary range

$120,000 - $143,000 USD

We Offer:

  • A 100% work-from-home position with a company that values and fosters personal and professional growth
  • Pathway to promotion to additional organizational positions and responsibilities based upon results and performance - not just time in the chair. You help us grow, we will help you grow.
  • Passionate and intelligent colleagues who work hard and have a good time doing it
  • Rotating 4-Day work week
  • Paid company-wide week off at the end of each year
  • Flexible Vacation policy
  • Awesome company swag
  • Home office buildout allowance
  • Full medical, dental, and vision benefits for US and Canada based employees
  • Full short-term disability and life benefits; available long-term disability
  • 401k with vested company matching for qualifying employees
  • In-person annual gatherings. Last time we all spent a week on a beach in Cancun!

DNSFilter is a pay for performance organization, which means there is the opportunity to advance your compensation with performance over time. The hiring base pay is dependent upon many factors such as level, function, training, transferable skills, work experience, business needs, and/or geographic location. As a fully remote company, our compensation reflects the cost of labor across several U.S. and global geographic markets. We pay differently based on those defined markets. Our Talent Team can share more about the specific salary range for the job location during the hiring process.

At DNSFilter, we utilize sophisticated software and tools to identify and eliminate Deepfake candidates. This approach helps us maintain the integrity of our hiring process, ensuring that we select the most qualified and genuine individuals to join our team.