Senior Office Manager
Do you want to work for one of the most exciting digital health startups from Germany?
At XO Life, we have a big vision: to become the biggest and best patient platform for better curated medical knowledge, digital support and exchange, and real world insights from all patients.
We have created a globally unique platform that brings together patients, professionals and manufacturers regardless of specific diseases, drugs and therapies. We have won several national and international awards and were recently named one of the top 10 digital openers in the German economy.
We have raised several millions in funding and are supported by a broad renowned network of experts from the pharma and healthcare industry.
What we look for
We are looking for a Senior Office Manager who will be responsible for and improve the entire operations processes at XO Life - effectively the good soul behind our company. This means Accounting, HR, and Admin. We are extremely efficient and are looking for someone to help our team get the most out of their efforts.
Your responsibilites to contribute to our success
- You are responsible for the complete preparatory accounting for the tax advisor, including bank administration and the management of all documents
- You control incoming and outgoing invoices, check accounts and make bank transfers. You also prepare all documents for the annual financial statement
- In addition, you take on all operational HR tasks: maintaining personnel files, drawing up contracts, onboarding, data maintenance in HRIS. Preparatory payroll accounting
- You work with external bodies, e.g. the tax advisor
- You answer ad-hoc inquiries from management and external bodies
- In all tasks, you keep an eye on the optimization of internal processes and procedures and their digitalization
Your profile - does this sound like you?
- You have very good knowledge of preparatory accounting and payroll accounting
- You have very good German and English skills
- You are characterized by your independent and structured way of working
- You are interested in exciting and challenging activities in which you can contribute your ideas
- You have a high level of commitment and trust
- You live in Germany and have an EU work permit
Benefits of working at XO Life
- We are remote-first, but are based in Germany. We have offices in Munich and Berlin
- We welcome people from all around the world and promote diversity
- We organize regular team-events at different spots where everyone is invited to have fun together
- We pay very competitive salaries and you benefit from different perks such as a Mac laptop and Apple working set-up, a personal development budget, or an German language course
- We provide great mentor and career development paths and support you in anything you might need
If you think you'd make a great Senior Office Manager at XO Life, please apply below and join us in our mission to improve the lives of millions of patients!